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Director of Finance and Administration

Reports to: Executive Director

Location: Hybrid (Union Square office in San Francisco and remote)

Type: Full time, Exempt

Direct Reports: Contract bookkeeper and consultant, Office Manager

Salary: $130,000


This role presents an opportunity to work within the collaborative team at Philharmonia Baroque Orchestra & Chorale (PBO). One of the world’s most acclaimed and forward thinking historically informed performance groups, PBO musicians use instruments and techniques from the period the music was composed to bring it alive for today’s audiences – like taking the dirt off an Old Master painting to reveal its color and energy like new.

PBO delivers our music with an outstretched hand that opens musical doors, showcasing a range of repertoire and concert formats. While rooted in tradition, we also illuminate brand new musical innovation, featuring vanguard artists and composers. We invite audiences to experience classical music in an encouraging and explorative environment with affordable tickets and more relaxed off-season events.


Reporting to the Executive Director, the Director of Finance and Administration (DOFA) will provide leadership in all areas of finance and administration within PBO, including Human Resources management. The DOFA will support the Executive Director and Board of Directors by providing the information necessary for them to meet their fiduciary responsibility to the organization, and to facilitate decision-making. The DOFA will ensure appropriate systems and controls are in place to manage finances, human resources and administration for the organization.

Duties and Responsibilities:


Stay current on GAAP and implement necessary processes and procedures for compliance

Support the executive director and the board of directors in the development of the annual operating budget

Provide reports to the board of directors as needed to facilitate their ability to meet their fiduciary responsibilities

Oversee contract bookkeeper and their work (including payroll submission)

Oversee AP/AR functions

Manage monthly and yearly closing of books

Manage temporarily restricted net assets

Make determinations on recognition of income

Implement existing processes and make recommendations for updates

With bookkeeper and office manager, prepare for and oversee the annual audit and preparation of the 990 tax return

Manage cash flow and alert executive director if cash is low

Appropriately capitalize items according to PSA capitalization policy

Oversee and update as necessary chart of accounts, allocation systems

Ensure timely filing of legally required reports

Human Resources

Stay current on best practices in HR.

Use internal and external resources to make sure PBO is complying with all local and federal employment laws.

Develop and implement systems and documentation for onboarding and off-boarding employees and contractors

Properly classify new employees as exempt or non-exempt; salary or hourly

Work with board of directors to keep employee manual current and aligned with practices.

Ensure appropriate processes are in place for evaluating, supporting, and parting ways with staff

Manage employee benefits such as time off, health insurance, commuter benefits, FSAs, etc.

Create and implement a system for fair distribution of professional development opportunities


Create and support implementation of workable, consolidated, digital filing system

Support Director of Development by providing grant reports and other documentation as needed and by developing project budgets

Oversee facility management

Supervise and support Office Manager

Manage banking functions

Ensure adequate insurance including liability, umbrella, and workers comp

Oversee development of non-artistic contracts

Desired Qualifications:

5 or more years of experience in nonprofit financial management with at least two years in a leadership position.

Knowledge of GAAP and best practices in accounting and financial controls

Knowledge of grants management, income recognition and tracking processes

Experience with cash flow management

Understanding of best practices in human resources and basic employment law in California

Experience providing financial reports for boards of directors and nonprofit decision-makers

Experience creating functional systems and practices for non-accounting staff

Strong communication skills in written and spoken English

Ability to think big picture by supporting budget development, creating multi-year forecasts, and analyzing data


Philharmonia Baroque Orchestra & Chorale is an equal opportunity employer, and encourages candidates from historically underrepresented communities to apply. We are committed to a collaborative work environment that supports, inspires, and respects all individuals and provides employees with a work environment free of discrimination and harassment. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected class. This job description is a list of ideal skills and qualifications, and we are aware that candidates may gain their experience in a variety of different ways. If you feel your experience is a good fit for PBO, we encourage you to apply.

Please submit your resume and cover letter via email to and specify Director of Finance and Administration in the subject line of your response. No phone calls please.