Director of Finance and Administration
Reports to: Executive Director
Location: Hybrid (Union Square office in San Francisco and remote)
Type: Full time, Exempt
Direct Reports: Contract bookkeeper and consultant, Office Manager
This role presents an opportunity to work within the collaborative team at Philharmonia Baroque Orchestra & Chorale (PBO). One of the world’s most acclaimed and forward thinking historically informed performance groups, PBO musicians use instruments and techniques from the period the music was composed to bring it alive for today’s audiences – like taking the dirt off an Old Master painting to reveal its color and energy like new.
PBO delivers our music with an outstretched hand that opens musical doors, showcasing a range of repertoire and concert formats. While rooted in tradition, we also illuminate brand new musical innovation, featuring vanguard artists and composers. We invite audiences to experience classical music in an encouraging and explorative environment with affordable tickets and more relaxed off-season events.
Reporting to the Executive Director, the Director of Finance and Administration (DOFA) will provide leadership in all areas of finance and administration within PBO, including Human Resources management. The DOFA will support the Executive Director and Board of Directors by providing the information necessary for them to meet their fiduciary responsibility to the organization, and to facilitate decision-making. The DOFA will ensure appropriate systems and controls are in place to manage finances, human resources and administration for the organization.
Duties and Responsibilities:
Stay current on GAAP and implement necessary processes and procedures for compliance
Support the executive director and the board of directors in the development of the annual operating budget
Provide reports to the board of directors as needed to facilitate their ability to meet their fiduciary responsibilities
Oversee contract bookkeeper and their work (including payroll submission)
Oversee AP/AR functions
Manage monthly and yearly closing of books
Manage temporarily restricted net assets
Make determinations on recognition of income
Implement existing processes and make recommendations for updates
With bookkeeper and office manager, prepare for and oversee the annual audit and preparation of the 990 tax return
Manage cash flow and alert executive director if cash is low
Appropriately capitalize items according to PSA capitalization policy
Oversee and update as necessary chart of accounts, allocation systems
Ensure timely filing of legally required reports
Stay current on best practices in HR.
Use internal and external resources to make sure PBO is complying with all local and federal employment laws.
Develop and implement systems and documentation for onboarding and off-boarding employees and contractors
Properly classify new employees as exempt or non-exempt; salary or hourly
Work with board of directors to keep employee manual current and aligned with practices.
Ensure appropriate processes are in place for evaluating, supporting, and parting ways with staff
Manage employee benefits such as time off, health insurance, commuter benefits, FSAs, etc.
Create and implement a system for fair distribution of professional development opportunities
Create and support implementation of workable, consolidated, digital filing system
Support Director of Development by providing grant reports and other documentation as needed and by developing project budgets
Oversee facility management
Supervise and support Office Manager
Manage banking functions
Ensure adequate insurance including liability, umbrella, and workers comp
Oversee development of non-artistic contracts
5 or more years of experience in nonprofit financial management with at least two years in a leadership position.
Knowledge of GAAP and best practices in accounting and financial controls
Knowledge of grants management, income recognition and tracking processes
Experience with cash flow management
Understanding of best practices in human resources and basic employment law in California
Experience providing financial reports for boards of directors and nonprofit decision-makers
Experience creating functional systems and practices for non-accounting staff
Strong communication skills in written and spoken English
Ability to think big picture by supporting budget development, creating multi-year forecasts, and analyzing data
Philharmonia Baroque Orchestra & Chorale is an equal opportunity employer, and encourages candidates from historically underrepresented communities to apply. We are committed to a collaborative work environment that supports, inspires, and respects all individuals and provides employees with a work environment free of discrimination and harassment. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected class. This job description is a list of ideal skills and qualifications, and we are aware that candidates may gain their experience in a variety of different ways. If you feel your experience is a good fit for PBO, we encourage you to apply.
Please submit your resume and cover letter via email to firstname.lastname@example.org and specify Director of Finance and Administration in the subject line of your response. No phone calls please.